Vendors

Problem

In a rental-car business, external costs are the biggest lever on your margin. Fuel is the largest single line item. Workshop comes next. Then insurance, leasing, tires, car washes, software. Together easily 60 to 70 % of revenue. Anyone who does not control these costs does not lose a little margin. They lose the whole margin.

Still, most businesses run like this. Workshop invoice arrives — gets paid. Insurance bill arrives — gets paid. Fuel-card statement arrives — gets paid. Without anyone asking: what am I paying per kilometer here? Is that the market rate? Where am I being ripped off?

And then contracts renew themselves. Because the cancellation deadline was missed. Terms from three years ago run unchanged. The workshop that was cheap two years ago is the most expensive one today. But nobody notices. Because the numbers are never compared.

How Fahrly solves it

Vendor Management in Fahrly is a central directory of all external costs. With a clear focus: where does money go that I could save?

All vendors in one place. Workshops, gas stations (with card provider), insurance, leasing companies, tire shops, car washes, software. Every partner with contact, terms, contract length, and cancellation deadline.

Contract reminders 120 and 60 days before end. You have time. Time for comparable quotes. Time to renegotiate. Time to switch. Auto-renewals at old terms are over.

Spend per category and per vendor. Fahrly shows you: workshop X cost 4,2k € this month. Workshop Y only 1,8k €. With similar car counts, that is a 130 % premium. Time to ask why. The analysis comes from Business Intelligence. It is always current.

Workshop cost per car per km. The hard comparison. What does a kilometer cost at workshop X vs workshop Y? What does a kilometer cost on car A vs a similar car B at the same workshop? You see right away: which cars are becoming money pits? Where do workshop prices no longer add up?

Fuel-card terms are modeled. Aral, Shell, DKV with tiered discounts. Fahrly prices every refuel at the correct tier. You see the real net fuel price per liter. Not the list price. On a 10-car fleet, just 2 cents difference per liter at month-end is 250 to 400 € more margin.

Who it is for

For every rental-car business with five or more regular vendors. For anyone surprised by a contract renewal. Or who honestly says: "I do not know if my workshop bills fairly." From three cars up, Vendors usually pays off in the first quarter. Through a single un-missed contract. Or one workshop dropped from the roster.

The benefit in numbers

A business with 10 cars typically has 8 to 12 regular vendors. If you use Fahrly to renegotiate or switch just one of them — a workshop, a fuel-card term, an insurance — you save on average 200 to 500 € per month per case. Vendors costs a fraction of that.

An example

Mustafa Şahin runs twelve cars in Cologne. Before Fahrly, he paid three workshop invoices every month. Without comparing. After two months with Vendor Management, he saw: workshop A billed 40 % more per kilometer than workshop B. On the same cars. He moved half his cars to workshop B. Result: 380 € less workshop cost per month.