Fleet Management
Every car earns or costs you money. Fahrly shows which, when, and why — and warns before every deadline.
- ✓Digital car record with HU (TÜV), AU, insurance, leasing, and Konzession
- ✓Reminders 90, 30, and 7 days before every deadline — no more idle time
- ✓Fuel per car — receipts are read and assigned to the right car
- ✓Workshop cost per car — spot right away when one gets too expensive
- ✓Connects with Uber Fleet, Bolt Fleet, and common telematics systems
Problem
For a rental-car business, deadlines are not a small detail. They decide between revenue and standstill. Expired TÜV (the German road-worthiness check): the car sits. Insurance not renewed: the car sits. Konzession (your permit to run a Mietwagen business) not renewed: the whole business sits. Every day a car does not run on Uber and Bolt, 150 to 400 € is gone.
Still, most businesses run with an Excel sheet. Someone types deadlines in once a quarter. Then nobody opens it — until the next mess. One missed TÜV date often costs more than a whole year of software.
How Fahrly solves it
Fleet Management in Fahrly has one job. No car sits because of a missed deadline. No costs run away.
Every deadline runs by itself. HU (Hauptuntersuchung, the German TÜV check), AU (the emissions check), insurance, Konzession, driver-license check, TÜV — Fahrly reminds you 90 days ahead. Then 30 days. Then 7 days. By email and by push. You decide once who gets which reminder. After that, "I forgot" is not a reason anymore.
Costs per car run by themselves. Your drivers take a photo of the fuel receipt in the app. Fahrly reads the amount. Fahrly knows which car refueled when and how much. Workshop invoices you assign to a car when you enter them. Leasing and insurance run automatically every month. After one month you see: which car needs too much workshop time? You can sell it before repair costs eat the resale value.
Uber and Bolt deliver revenue and kilometers. Through the Fleet APIs, Fahrly pulls the revenue per car. Against the costs, you see the true margin per car. That number tells you: which car carries the business? Which one drags it?
Workshop visits you plan in Fahrly. History, cost, next service — all in the car record. The workshop lead ticks off items in the app. Even offline.
Who it is for
For every rental-car boss with three or more cars who missed at least one deadline last year. For anyone who honestly says: "I do not know what my B-XX 1088 cost me this month." For businesses in Berlin, Hamburg, Munich, and Frankfurt driving on Uber and Bolt. In a strict Konzession environment.
Not for solo drivers with one car — FahrlyGo is enough. Not for freight companies with hundreds of trucks — there are better systems for that.
What you get
A business with ten cars typically saves this in the first three months. One or two un-missed TÜV dates (400 to 800 € in revenue plus fines each). One or two loss-making cars sold in time (1,5 to 3k € in avoided loss each). And a clear view on fuel. Fahrly usually pays for itself in the first month.
An example
Fatima Öztürk runs nine cars in Hamburg. Before Fahrly, one car sat for two weeks because she forgot the TÜV date. Loss: 4,200 € in revenue plus a 300 € fine. Since Fahrly, the reminder comes 90 days ahead. She plans TÜV dates calmly in a slow week. No car sits anymore.
Frequently asked questions
›Why are deadlines so important for rental-car businesses?
A car with expired TÜV (the German road-worthiness check) is not allowed on the road. If a car sits one day, you lose Uber revenue. If your Konzession is at risk, you lose the whole business. Fahrly reminds you 90, 30, and 7 days before every deadline. Nothing expires without you knowing.
›Can Fahrly track fuel and workshop cost per car?
Yes. Your drivers take a photo of the fuel receipt in the app. Fahrly reads the amount. Workshop invoices you assign to a car when entered. At month-end you see which car runs too expensive. You can act before margin is gone.
›Are Uber and Bolt trips tracked per car?
Yes. Through the Uber Fleet API and Bolt Fleet API, we know which driver moved which car when. And how much revenue came from it. With the cost per car, that gives you the real margin. No more gut feel.
›Do I need telematics for this to work?
No. All core functions run completely without telematics. If you already use Geotab, Webfleet, or Vimcar, you can add the data for location and driving behavior. You can add it anytime later.
Related
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Revenue after Uber and Bolt cut, cost per car, DATEV export. See which car makes money — and which one burns it every month.
Excel was the standard tool for fleet bosses for 20 years. Why it now creates more problems than it solves — and what works instead.
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